Request for Proposal (RFP) for Mowing and Field Maintenance Contract
Jessamine County Youth Baseball (JCYB)
Date Issued: January 10, 2025
Proposal Due Date: February 15, 2025
Contract Period: March 2025 - October 2025
Jessamine County Youth Baseball (JCYB) is seeking proposals from qualified contractors to provide comprehensive mowing and field maintenance services for our seven youth baseball fields located in Jessamine County. The selected contractor will be responsible for the following tasks during the term of the contract (March 2025 through October 2025):
Scope of Work:
Weekly Mowing (as needed):
Mow all seven outfields weekly to maintain an even playing surface.
Infield Maintenance:
Mow and bag infield grass on Minor and Major fields weekly.
Weed eating and Spraying:
Weed eat and spray fence lines on all seven fields once a month to ensure proper vegetation control.
Irrigation Head Maintenance:
Maintain and repair irrigation heads on Fields 4 and 5 as needed.
Outfield Edge Maintenance:
Maintain and trim outfield edges on all seven fields as needed to prevent overgrowth and maintain proper field dimensions.
Proposal Submission:
Please submit your proposal to the JCYB Board of Directors by emailing it to president@jcyb.org. The proposal should include:
A detailed list of services to be provided.
A pricing breakdown for all services listed above.
Proof of relevant experience and qualifications.
References from previous or current clients.
Contract Terms:
The contract is valid from March 2025 through October 2025.
The contractor must be able to meet the requirements of this contract on a regular, weekly, and monthly basis.
Insurance and necessary licenses must be provided.
Deadline for Proposal Submission:
All proposals must be submitted by February 15, 2025. Late submissions will not be considered.
For questions or additional information, please contact us at president@jcyb.org.
We look forward to reviewing your proposal and working together to maintain our facilities for the enjoyment of youth baseball players in Jessamine County.
Sincerely,
Jessamine County Youth Baseball
Board of Directors
president@jcyb.org
Request for Proposal (RFP)
Project Title: Under-Roof Batting Cage for Jessamine County Youth Baseball 400 park drive Nicholasville KY 40356
Project Overview: Jessamine County Youth Baseball is seeking proposals from qualified contractors for the construction of an under-roof batting cage at our facility. The structure will include a concrete pad, truss-supported tin roof, lighting, electrical installations, and netting. This facility will provide a safe and high-quality training environment for our players.
Scope of Work:
Concrete Pad:
Dimensions: 50 feet wide by 72 feet long
Thickness: 4 inches
The concrete pad must be level and properly cured to support the structure and equipment.
Structure:
Posts: 30 posts, each 6x6 in size, set securely for the base of the structure.
Roof: The roof will be a 4-foot truss-supported design with a tin covering.
Bottom Supports: 2x6 bottom members.
Top Supports: 2x4 top members for additional stability.
Roof Covering: Tin roofing that is durable and weather-resistant.
Lighting and Electrical:
LED Lights: 8 LED lights, evenly spaced throughout the structure for sufficient illumination.
Electrical Outlets: Two (2) electrical outlets, located on the outside of each bay (total of 4 outlets).
Ensure all electrical work is done per code and is functional for outdoor conditions.
Carpet and Netting:
Indoor/Outdoor Carpet: Install high-quality carpet that is durable and able to withstand outdoor conditions.
Netting: The contractor is responsible for hanging pre-purchased netting securely within the batting cage.
Insurance and Liability:
The selected contractor must provide proof of a minimum $1,000,000 insurance policy covering the project, workers, and any potential damages or liability.
Timeline:
The project must be completed within [6 months] of contract award.
Work can begin once a contract is signed, and all necessary materials are secured.
Proposal Submission Requirements:
Provide a detailed proposal including a breakdown of costs (materials, labor, equipment, etc.).
Include proof of insurance with the required coverage.
Provide estimated timelines and completion dates.
Include any warranty information for the structure, roofing, and electrical work.
Proposal Deadline: All proposals must be submitted by February 1st.
Submission Contact: Please send all proposals and inquiries to: George Morgan 859-338-7997
or
Shelby Riley 859-771-3461
We look forward to receiving your proposals and working together to provide a safe and functional space for the youth of Jessamine County. Thank you for your interest in supporting our baseball program.
Jessamine County Youth Baseball
Shelby Riley
859-771-3461